Compensation & Benefits Specialist 50134484

Short Description

The Senior Benefits and Payroll Analyst is responsible for the daily administration of Sisecam’s employee benefit plans and payroll.  Assists individuals in understanding their benefits and payroll; acts as liaison with third-party providers; provides guidance during claims and enrollment processes; and maintains benefit and payroll records.

Education and Experience:

• Bachelor’s Degree in Business, Finance or Accounting; Bachelor’s Degree Preferred.
• Four to six years’ experience in payroll processing and benefits management in a multi-state manufacturing environment.
• Working knowledge of SAP Employee Central Payroll and Timekeeping preferred.
• Working knowledge of IRS, FLSA, ERISA, PPACA and other statutes relevant to the role.
• Strong mathematical and analytical ability.
• High Emotional Quotient – Ability to represent HR as an advocate for employees and a partner to the business.
• Proficiency in Microsoft Office software to produce documents, spreadsheets, queries and presentations
• Excellent problem solving and decision-making skills, with an exceptional level of self-motivation and initiative.
• Strong written and verbal communication skills with a customer focused approach at all levels of the organization.
• Ability to maintain a high level of confidentiality and poise while working in a fast-paced office environment.
• Detail-oriented and disciplined execution with demonstrated ability to work independently on multiple priorities, meet deadlines and adapt to change.

Duties/Responsibilities

• Benefit Administration - Oversee health, welfare, and retirement plan administration including associated reporting, data management, communication efforts and vendor relationship management.
• Primary contact for plan vendors, third-party administrators and addressing questions from employees, dependents, and other plan beneficiaries in a consultative manner.
• Independently research and resolve escalated benefit matters, seeking out root cause and opportunities to avoid reoccurrence.
• Health & Welfare plan administration - prepare monthly benefit invoice and claim reconciliations; independently resolve any discrepancies and ensure that all premiums and benefit-related reports are processed in a timely manner.
• Prepare 401(k) and Health Savings Account (HSA) reconciliations with each payroll.
• Ensure benefit deductions are accurate and compile wellness incentive award information for proper payroll reporting.
• Lead wellness activities including company challenges and bio-metric testing.
• Oversee benefit administration for retirees and individuals on leave; preparing paperwork for new retirements and retirees transitioning to Medicare; process related benefit changes. 
• Process premium payments from retirees, individuals on leave and COBRA participants, update benefit enrollments as needed.
• Prepare and update benefit enrollment and communication materials to help individuals understand and best utilize their benefits.   Seek out opportunities to improve communication and service.
• Conduct new hire orientation to educate employees about their benefits and payroll and ensure a smooth end-to-end on-boarding experience.  Also conduct exit interviews as needed.
• Participate in service meetings with benefit partners and assist with annual open enrollment process.
• Lead the annual retirement plan (401k and pension) and worker’s compensation audits.
• Payroll Administration - Performs all activities necessary to execute assigned payrolls in an error free and timely manner in compliance with SOX.       
• Verify all information such as time entries, hires/rehires, terminations, tax information, benefits deductions, awards, leaves of absence, relocation reimbursements, bonuses, fringe benefits, garnishments, and all other deductions.
• Audit all payrolls for accuracy and determine all corrective actions.
• Coordinate and process all incoming payroll data from other locations.
• Process manual checks in a timely manner as needed.
• Act as primary liaison between payroll system, bank, and accounting department to ensure smooth and efficient processing and delivery of direct deposits and paychecks.
• Respond to inquiries from Accounting team related to payroll, research and resolve reconciling items as needed.
• Work with payroll provider to resolve system issues and update tables as needed, including General Ledger account table.
• Provide timely standard reporting to all stakeholders including HR, Accounting and Auditors.
• Review quarterly employment tax reports for discrepancies and take corrective action as needed.
• Monitor interfaces (General Ledger, 401k, pension, FSA, HSA) to ensure files are delivered and address any issues with data files.
• Maintain and update HRIS data with employee status changes and other data changes as needed.
• Prepare quarterly SG&A allocations for accounting group.
• Perform other HR administration duties as assigned and adhere to all company policies, procedures and business ethics codes while focusing on safety and best practices.